(established by Administrative Committee: 8/20/79)

Out-of-State Travel
Guidelines
Funding Out-of-State
Funding In-State
Funding Rates

Out-Of-State Travel

If departmental funds are ample to cover all requests, the chairperson can distribute the funds as he wishes. Should the funds prove insufficient, they should be shared and their expenditure must be justified by the chairperson.

The department cannot cover tuition, dues and the like. All calculations will be concentrated upon travel. Subsistence, when feasible will be provided.

Request Form for Out-of-State Travel Funds

Guidelines

The Department of Music considers three categories for use of out-of-state funds. A faculty member may make more than one out-of-state excursion, but usually only if they are of different categories.

• Category I. Those at which attendance is a distinct service to the institution. Functions at which UNM must be represented for the acquisition of information, or for the presentation of information, or for the presentation of an institutional posture, etc. are in this category. Such attendance is in effect, an assignment, a service, an obligation which the institution asks an individual to undertake in its behalf.
  
  
• Category II. Those at which attendance primarily enhances the image of the institution. Such functions are generally invitational or elective in nature. They may enhance the professional growth of the individual–certainly, they will enhance his professional stature–but even more, they reflect credit and prestige on UNM in that one of its faculty or staff has been invited or elected to participate.
  
  
• Category III. Those in which professional improvement of the individual is the primary goal. Attendance at regional and national meetings for the purpose of extending individual professional competence and professional growth in the purpose of such travel. Expenses for recitals, performances, concerts should, whenever possible, be borne by the host.

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Funding Out-of-State

• Category I: Full compensation and of top priority.
• Category II: Funds for transportation and other reasonable and necessary expenses, if available.
• Category III: As a rule, only travel will be covered.

Faculty who have not traveled the previous year will be given first priority.

Important: All approved out-of-state travel must have the proper requisition processed four weeks before the trip commences.

Funding In-State

In-state travel (in Albuquerque, mileage only) by its nature is different, is often requested for less than a day, is planned at the last minute, and includes recruiting, public relation trips, attendance at conferences, and the like. Decisions as to funding will be made by the chairman; these will not receive the scrutiny of the Administrative Committee. No form need be filled out; conferences with chairman are adequate.

In order to be reimbursed for the mileage, you must keep track of your odometer readings—when you leave the University and when you return. At the end of each semester, submit these readings along with the dates, names of schools visited and purpose of trip to the Chair who will complete the necessary University form for your reimbursement.

Funding Rates

For current information on university rates and regulations, please refer to the following webpages:

• University Business Policies & Procedures Manual (Policy 4030: Travel)
• UNM Financial Services Division: General Accounting

 

 

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