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department of music faculty policy manual:
Teaching Responsibilities
(As approved by Department of Music Faculty, November, 2000; Updated Fall 2004)
1. Faculty Absence
It is expected that each faculty member will meet regularly assigned classes, scheduled examinations, posted office hours, applied music lessons, committee meetings, and other assigned duties and commitments. Further, UNM directs that all full-time and tenure-track faculty members are available for teaching and for meetings Monday-Saturday (including evening times). All absences from the area must be approved in advance by the chair. However, the Department recognizes that an occasional absence may be necessary due to natural circumstances, as well as illness, accident, or family emergency.
If you are ill or have an emergency and must cancel lessons or classes, call the Music Office (277-2127) to request that a note be put on your office door as well as the appropriate classroom doors. When you call, please specify what classes you will be missing and when and where they meet.
Planned absences due to responsibilities elsewhere (to attend a conference or professional meeting, for example) must be approved by the Chair. A Faculty Absence Request form must be filled out and submitted to the Department Office prior to the absence requested.
2. Faculty Punctuality
It is to be expected that a faculty member will make every effort to be on time to classes and lessons. However, when unavoidably detained, the instructor should expect students to wait as long as 15 minutes before leaving.
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3. Applied Music Lessons
a. Lesson Length
1) 1-hr lessons are actually 50 minutes. It is advisable to start on the hour and end 10 minutes before the hour to allow students time to reach their next classes. Half-hour lessons are actually 25 minutes.
2) Students taking 1 hour of Applied Music credit receive one half-hour lesson per week. Students taking 2, 3 or 4 hours of credit receive one 1-hour lesson per week. The number of hours that a student takes is determined by his or her degree plan.
b. Location of Lessons
No student can be compelled to take instruction from a Department of Music professor at a private off-campus venue. It is the professor’s obligation to teach on the premises at UNM and to make up any applied lessons or instructional needs on campus if the student does not want to receive instruction at an off-campus location. A student may NOT be penalized for demanding that his or her applied lessons be held on campus. This policy has the approval of the chief academic officer at the University of New Mexico.
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c. Applied Music Course Numbers
Please make sure your students are enrolled for the correct course number for applied music lessons.
Click HERE for an explanation of Applied Music course numbers.
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d. Priorities for Filling Studio
1) The majority of students in your studio should be music majors.
2) The priority for accepting students into your studio is:
- students pursuing B.M., B.M.E. and M.M. degrees
- B.A. music majors, music minors and music education minors when required in their degree programs
- full-time undergraduate and graduate students pursuing non-music degrees. These students must have the approval of the department chairperson.
NOTE: The priority list for piano students is as follows:
- Graduate and undergraduate piano performance majors, music education majors-piano emphasis, B.A. with piano emphasis (up to the number of hours required for the degree)
- Piano emphasis minors up to the number of hours required for degrees
- Music majors who need piano for degree requirements (Group Piano class would be appropriate for these students and, only after completing Group Piano IV should these students be permitted to compete for student spots that are left in a load after piano majors have been taken care of)
- Music majors who need piano to pass the Piano Proficiency exam (Group Piano class would be appropriate for these students, and only after completing Group Piano IV should these students be permitted to compete for student spots that are left in a load after piano majors have been taken care of)
- Non-majors only if they are accompanying or in accompanying class (Group Piano class would be appropriate for these students and only after completing Group Piano IV should these students be permitted to compete for student spots that are left in a load after piano majors have been taken care of).
3) No other students have access to applied music lessons.
4) Students taking more lessons than required by their degree program must be approved for study by the department chairperson.
5) All new students must audition prior to enrolling to ensure proper course assignment; auditions will be conducted by faculty in the appropriate applied music area.
e. Group Lessons
These are appropriate when a teacher’s studio is very large, but generally only for levels 119/120 or 101/102. Consult with the chairman if you are considering scheduling group lessons.
f. Number of Lessons per Semester
A student is entitled to between 14 and 16 lessons per semester. If a student’s lessons are scheduled so that they fall during the following UNM vacation days or breaks—Labor Day, Fall break, Thanksgiving holiday, Martin Luther King Day, Independence Day—these should be rearranged so that the student receives his or her expected number of lessons.
g. Makeup Lessons
Teachers are required to make up any lessons that they have cancelled, whether for illness, emergency, tour performance, recital or other professional commitment. If agreeable with the student, lessons can be made up during the summer or during school breaks. Please see above under “Location of Lessons.” Makeups are not required when the student cancels a scheduled lesson; you may accommodate the student’s request for a makeup at your discretion.
h. Syllabus/Statement of Expectations
Please make sure to submit to the Music Office a copy of your syllabus for EACH class you teach EVERY semester (even if the syllabus stays the same from semester to semester).
You should have a syllabus for each class you teach, as well as a syllabus for your applied studio.
Note: Students must make acceptable progress in applied music, and should not be allowed to repeat a specific applied music course more than once without sufficient cause. While university policy (see UNM Catalog) is followed with regard to course repetition, no studio teacher is obligated to accept a student more than once in a given level of Applied Music.
For a description of information that should be included in a syllabus, see ITEM #4b below.
i. Pedagogy and Repertoire Instruction
For all applied courses except those in voice and piano, you should state in your syllabus how you will be incorporating the topics of pedagogy and repertory into the applied lessons. Effective Fall of 2003, our degree plans no longer require either Pedagogy or Repertory courses for winds, brass, percussion, strings or guitar. However, our accrediting organization (National Association of Schools of Music) requires us to teach these subjects in some manner. The decision was made to address these within the context of the applied studio, and to document that instruction via syllabus.
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j. Faculty Responsibilities Regarding Student Recitals
1) Approve the repertoire, time, place, and other recital arrangements.
NOTE: Before a degree recital can be approved, the student must be enrolled in the appropriate level of Applied Music, and have met all other recital prerequisites, including necessary course work. See the Keller Hall Procedure Manual. Lists of specific requirements are also found in the Undergraduate and Graduate Student Handbooks.
2) Proof the student’s printed program and program notes if applicable. There is a department policy on standard format for student recital programs; see the Keller Hall Procedure Manual.
3) Make sure the student knows that it is his or her responsibility to arrange for a recording. See information in the Keller Hall Procedure Manual.
4) Attend the student’s recital and dress rehearsal. If particular faculty members’ attendance is required, notify them of the recital time and date.
5) Determine that the recital is officially approved and submitted for the student’s academic record. Faculty members who are overseeing undergraduate student degree recitals are responsible for sending a copy of the signed recital program to the College of Fine Arts Senior Academic Advisor.
k. Juries, Jury Sheets, Concentration Approval Forms
1) Each semester all students enrolled in applied music are required to perform a jury for the faculty in his or her area of i. specialization. A student who gives a degree recital during the semester is exempted from performing a jury. Be sure your students know where to sign up for a jury time.
2) An Applied Music Jury Report (“JURY SHEET ”) is to be filled out by the student each semester prior to the jury. Make sure your students know that copies are available in the music office or online.
3) At the end of his or her second semester freshman year, a student wishing to pursue a music degree must be approved by the faculty to continue in applied music and declare the appropriate major. A “DEGREE AND CONCENTRATION APPROVAL FORM ” must be filed by the area faculty at this point.
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l. “Concert Music”
This class meets at 2:00 on Thursdays in Keller Hall. It is a valuable performance opportunity for your students; please encourage them to schedule performances. See the Keller Hall Procedure Manual for sign-up instructions.
4. Academic Courses & Ensembles
a. Number of class meetings per semester
A teacher can cancel up to 20% of the class meeting times in any given semester, but only for reasonable cause. Planned cancellations (i.e., for other than illness or emergency) must be approved by the chair. See Section 1 above for procedure.
b. Statement of Expectations
1) You should distribute a written syllabus to all classes and applied students. A copy of your syllabus must be submitted to the Music Department office at the beginning of each semester.
2) Suggested elements of a good syllabus, as applicable:
- Instructor information (name, office location, phone number, office hours, e-mail address; where to leave messages)
- Names of TA’s or other assistants
- Course information (department and course number, meeting time and location, number of credits, course description, prerequisites if any)
- Requirements (work expected, additional requirements for graduate students if applicable, required materials, schedule of class meetings and topics, reading assignments, schedule of exams, schedule of performances and required rehearsals)
- Grading policies:
- how the final grade will be determined
- attendance (effect of absenteeism on the final grade)
- late assignments and makeup exams
- class participation
- academic honesty
- Information on how the final exam will be handled in the event of a “snow day.”
3) Please give students periodic information about their current grade status. Make a point to do this before the end of the sixth week of classes, so that a student may withdraw from the course without penalty if he or she wishes to take that option.
c. “Dead Week”
This term refers to the last week of classes. Faculty should not give final exams, nor should they introduce new material during the last week of classes. In the Department of Music, however, scheduling concerts during Dead Week is permissible.
d. Final Exams
1) Final exams are to be given according to the Final Exam Schedule. Your adherence to this schedule is important because any changes may place excessive or unfair demands upon some students. A student with examination conflicts or more than three examinations in one day may ask for and is entitled to special consideration in rescheduling exams; the student, however, should make the difficulty known to the instructor at least two weeks before the final exam period.
2) A final examination schedule is not published for the summer session. Exams are given during the last week of classes.
e. Off-Campus Class Activities
If you will be taking a group off-campus for any reason, thus causing students to have to miss other scheduled classes, a memo must be sent from you to the pertinent faculty at least 10 days in advance of the event, informing them of the impending absences, and requesting that the students be allowed to make up their work. You must also consult the Department Administrator, Barbara Boehms, regarding insurance for students.
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f. International Courses
All international academic trips require approval from the University administration. If you plan any course or trip that will involve international travel, consult the Department Administrator, Barbara Boehms, as early as possible so that she can oversee all the paperwork that must be submitted:
At least one month before departure you need to submit a one-page summary of the learning experience which includes the title of the course, faculty sponsors, timeframe and learning objectives. At least two weeks before departure you need to submit the following information:
- Date and time of the mandatory pre-departure orientation for
participants. OIPS can help advise you on content and format for the
orientation meeting.
- Signed "Conditions of Participation Forms" for each student.
- Signed Faculty/Group Leader "Conditions of Participation Form."
- Proof of TRAVMED or equivalent travel insurance policy for each
participant (students and faculty.) OIPS can help you find the appropriate
policy.
- Copies of students' passports, travel itinerary, and emergency
contact form.
- Contact numbers for the group leaders during the trip.
- Verification of notification of travel plans with the U.S.
Consulate. You can find the E-mail address of all U.S. Embassies and
Consulates at http://travel.state.gov/links.html. You can send a copy of
your E-mail to carpenk@unm.edu.
g. Tutoring Services
University tutoring services are available for many academic classes through the Center for Academic Support, (CAPS) located on the third floor of Zimmerman Library, 277-4560. Please advise students of this service if they are having difficulty in your classes.
5. Students with Disabilities
- The Americans With Disabilities Act mandates that public entities such as the University of New Mexico must accommodate individuals with disabilities. The ADA prohibits discrimination both in employment and in the offering of programs and services, provided that the individual with the disability is otherwise qualified.
- Based on the nature of the student’s disability, Accessibility Services provide general counseling and advisement, undergraduate tutoring, arrangements for appropriate exam environment, exam proctors, reading services, manual and oral interpreters, typing of class notes and papers, free copying at Zimmerman Library and access to assistive technology. Accessibility Services is located at 2021 Mesa Vista Hall, 277-3506. A description of their services is online at http://www.unm.edu/-as/. The site also contains a link to the University’s policy regarding disabled students; click on “Academic Adjustments for Students with Disabilities,” which will take you to Section 2310 of the University Business Policies and Procedures Manual.
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6. Non-Registered Students
It is against university policy for a student to participate in a course, whether for a grade or as an auditor, unless he or she has registered for the class and paid the appropriate tuition.
7. Rotation of Classes
Most courses are not taught every semester, but are taught on a rotation schedule (e.g., alternate fall semesters or every spring semester). Refer to the UNM Catalog, or consult your area head or the Chairman.
8. Teaching Problems Courses
You cannot offer as Problems (Independent Study) a class that is already on the books unless there is sufficient reason (a student having gotten “out of sync” with his or her degree program is not generally considered sufficient reason).
To request a special problems course, a request form needs to be filled out by the student, signed by the instructor, and approved by the Chairman. Requests for Graduate Problems courses also need to be approved the Graduate Committee.
A special problems course may not be added after the second week of the semester.
9. Student Advisement
Student advisors are assigned as follows:
Bachelor of Music in Performance: The advisor is normally the principal applied music instructor.
Bachelor of Music in String Pedagogy: The advisor is the Director of the String Pedagogy program.
Bachelor of Music in Jazz Studies: The advisor is the Director of Jazz Studies.
Bachelor of Music in Theory and Composition: The advisor is one of the theory and composition faculty.
Bachelor of Arts in Music: The advisor is the Undergraduate Music Advisor.
Bachelor of Music Education: All B.M.E. students are assigned to a specific faculty member for advisement.
It is important that you try to familiarize yourself with degree requirements, so that you can advise students when they have questions. When you do not know the answer to a student’s question, refer him or her to either the undergraduate or graduate student advisor, or to the College of Fine Arts Academic Advisor.
Information regarding degree requirements is found in the current edition of the UNM Catalog or under Academics in the Department of Music webpage.
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10. Office Hours
- Post your office hours on your door. The UNM Faculty Handbook suggests that an instructor hold a minimum of 3 to 5 office hours per week. Since some students are on campus only on Mondays, Wednesday and Fridays, or only on Tuesday and Thursdays, it is helpful to hold office hours on various days during the week. Office hours “by appointment” are acceptable.
- Part-time faculty must also schedule office hours.
11. Course Content
Any course taught in the Department of Music should conform in content to its description in the University of New Mexico Catalog. It is important to adhere to the course description as it appears in the Catalog, although the manner of presentation and internal organization of the course material are left to the discretion of the instructor. Please review the Catalog for descriptions of any courses that you teach.
If you wish to make significant changes to an existing course or create a new course, consult the Chairman.
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